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Absence Request

The law does not grant parents an automatic right to take their child out of school during term time. If the request is for an absence in term time you must have Parental Responsibility and be the parent with whom the child normally lives.

Permission must be sought in advance and must be for exceptional circumstances. If you do not have Parental Responsibility and/or normally live with the child, you must seek the consent of the parent who does, and that person should complete this form. The Grange will only consider requests from that parent and absence will only be authorised in exceptional circumstances.


When deciding whether to allow term time leave, for any reason, the school will only consider:


  • The reason for the leave

  • The time and duration of the leave

  • Whether or not the leave could have been taken during the statutory school holiday periods

  • Your child’s record of attendance

  • Learning will be missed



Important: please read carefully the information below.

Warning: If you take your child on holiday in term time without the prior approval of the school, you may be issued a £60/120 Penalty Fine, per parent, per child.


As a Parent/Carer, you can demonstrate your commitment to your child’s education by, whenever possible, taking your holidays during school holidays.

The Facts:

We recognise that it is often expensive to take a holiday during school breaks and that is why some parents may ask for term time leave for their children. However, it is important that parents carefully consider the implications of taking their child out of school during term time.


Research suggests that children who are taken out of school may never catch up on the course work they have missed. This may affect test results and can be particularly harmful if the child is studying for final year examinations.


Children who struggle with English or Mathematics may also find it even harder to cope when they return to school, while younger children may find it difficult to renew friendships with their classmates.


What you should consider

There are times during a school year when a child may experience particular problems because of term time leave such as:

·   During the first year at a new school.

·   At the beginning of a new school term.

If the school refuses a request for term time leave and the child is still taken out of school, this will be recorded as unauthorised absence and may lead to a £60/120 fine per parent, for each child.

The Law:

The law does not say that parents have an automatic right to take their child out of school for holidays during term time.


However, in exceptional circumstances school may authorise, in advance, requests for periods of leave. The request for leave must come from a parent with whom the child normally resides.


If a child then stays away from school for more than the authorised period this must be recorded as unauthorised absence and could be quoted in a prosecution for poor attendance.


If the child is away from school for a total of 4 weeks or more, the school may have to take the child off roll unless there is a good reason for the continued absence, such as illness. In these circumstances it is up to the parent to inform the school as once removed from roll, there is no guarantee that the child will regain a place at the school.


The Education (Pupil Registration) (England) (Amendment) Regulations 2013 came into force on the 1 September 2013. The amendments make it clear that Head Teachers may not grant any leave of absence during term time unless there are exceptional circumstances. Head Teachers should determine the number of school days a child can be away from school if the leave is granted.


Holiday prices, and the fact that the parents have booked a holiday before checking with the school, are not exceptional circumstances.

Other absence from school will be authorised if it is for the following reasons:

·   Genuine illness

·   Unavoidable medical / dental appointments (but try to make these after school if at all possible)

·   Days of religious observance

·   Exceptional circumstances, such as bereavement

·   Seeing a parent who is on leave from the armed forces

·   External examinations

Other absence from school will not be authorised:

·   For any type of shopping

·   Looking after brothers, sisters or unwell parents

·   Minding the house

·   Birthdays

·   Resting after a late night / busy weekend

·   Relatives visiting or visiting relatives

·   Because holidays are cheaper in term time

    More than one day for a family wedding.

Please contact your child’s Headteacher if you wish to discuss this issue.


The law requires schools to be open to pupils for 190 days each year, and every day is important. Please help them not to miss any of this valuable time.


We hope that when you have read this leaflet you will consider that your child’s education is too important to take holidays during term time.

Request Received

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